Admin SDK Reports Service

  • The Admin SDK Reports service enables Google Workspace administrators to create custom usage reports within Apps Script, using the Admin SDK's Reports API.

  • This advanced service requires prior enabling and mirrors the functionalities of the public API, using the same objects, methods, and parameters.

  • Sample code is provided demonstrating how to generate login activity reports (including time, user, and login result) and user usage reports (including date, user, last login, emails received, and docs created) for a specified timeframe, outputting the data into a spreadsheet.

  • Comprehensive reference documentation and a support guide for the Admin SDK Reports API are available for further information and assistance.

The Admin SDK Reports service allows you to use the Admin SDK's Reports API in Apps Script. This API gives administrators of Google Workspace domains (including resellers) the ability to create custom usage reports for their domain.

Reference

For detailed information on this service, see the reference documentation for the Admin SDK Reports API. Like all advanced services in Apps Script, the Admin SDK Reports service uses the same objects, methods, and parameters as the public API. For more information, see How method signatures are determined.

To report issues and find other support, see the Admin SDK Reports support guide.

Sample code

The sample code below uses version 1 of the API.

Generate login activity report

This sample generates a login activity report for the last week as a spreadsheet. The report includes the time, user, and login result.

advanced/adminSDK.gs
/**
 * Generates a login activity report for the last week as a spreadsheet. The
 * report includes the time, user, and login result.
 * @see https://developers.google.com/admin-sdk/reports/reference/rest/v1/activities/list
 */
function generateLoginActivityReport() {
  const now = new Date();
  const oneWeekAgo = new Date(now.getTime() - 7 * 24 * 60 * 60 * 1000);
  const startTime = oneWeekAgo.toISOString();
  const endTime = now.toISOString();

  const rows = [];
  let pageToken;
  let page;
  do {
    page = AdminReports.Activities.list('all', 'login', {
      startTime: startTime,
      endTime: endTime,
      maxResults: 500,
      pageToken: pageToken
    });
    const items = page.items;
    if (items) {
      for (const item of items) {
        const row = [
          new Date(item.id.time),
          item.actor.email,
          item.events[0].name
        ];
        rows.push(row);
      }
    }
    pageToken = page.nextPageToken;
  } while (pageToken);

  if (rows.length === 0) {
    console.log('No results returned.');
    return;
  }
  const spreadsheet = SpreadsheetApp.create('Google Workspace Login Report');
  const sheet = spreadsheet.getActiveSheet();

  // Append the headers.
  const headers = ['Time', 'User', 'Login Result'];
  sheet.appendRow(headers);

  // Append the results.
  sheet.getRange(2, 1, rows.length, headers.length).setValues(rows);

  console.log('Report spreadsheet created: %s', spreadsheet.getUrl());
}

Generate user usage report

This sample generates a user usage report for this day last week as a spreadsheet. The report includes the date, user, last login time, number of emails received, and number of docs owned.

advanced/adminSDK.gs
/**
 * Generates a user usage report for this day last week as a spreadsheet. The
 * report includes the date, user, last login time, number of emails received,
 * and number of drive files created.
 * @see https://developers.google.com/admin-sdk/reports/reference/rest/v1/userUsageReport/get
 */
function generateUserUsageReport() {
  const today = new Date();
  const oneWeekAgo = new Date(today.getTime() - 7 * 24 * 60 * 60 * 1000);
  const timezone = Session.getScriptTimeZone();
  const date = Utilities.formatDate(oneWeekAgo, timezone, 'yyyy-MM-dd');

  const parameters = [
    'accounts:last_login_time',
    'gmail:num_emails_received',
    'drive:num_items_created'
  ];
  const rows = [];
  let pageToken;
  let page;
  do {
    page = AdminReports.UserUsageReport.get('all', date, {
      parameters: parameters.join(','),
      maxResults: 500,
      pageToken: pageToken
    });
    if (page.warnings) {
      for (const warning of page.warnings) {
        console.log(warning.message);
      }
    }
    const reports = page.usageReports;
    if (reports) {
      for (const report of reports) {
        const parameterValues = getParameterValues(report.parameters);
        const row = [
          report.date,
          report.entity.userEmail,
          parameterValues['accounts:last_login_time'],
          parameterValues['gmail:num_emails_received'],
          parameterValues['drive:num_items_created']
        ];
        rows.push(row);
      }
    }
    pageToken = page.nextPageToken;
  } while (pageToken);

  if (rows.length === 0) {
    console.log('No results returned.');
    return;
  }
  const spreadsheet = SpreadsheetApp.create('Google Workspace User Usage Report');
  const sheet = spreadsheet.getActiveSheet();

  // Append the headers.
  const headers = ['Date', 'User', 'Last Login', 'Num Emails Received',
    'Num Drive Files Created'];
  sheet.appendRow(headers);

  // Append the results.
  sheet.getRange(2, 1, rows.length, headers.length).setValues(rows);

  console.log('Report spreadsheet created: %s', spreadsheet.getUrl());
}

/**
 * Gets a map of parameter names to values from an array of parameter objects.
 * @param {Array} parameters An array of parameter objects.
 * @return {Object} A map from parameter names to their values.
 */
function getParameterValues(parameters) {
  return parameters.reduce((result, parameter) => {
    const name = parameter.name;
    let value;
    if (parameter.intValue !== undefined) {
      value = parameter.intValue;
    } else if (parameter.stringValue !== undefined) {
      value = parameter.stringValue;
    } else if (parameter.datetimeValue !== undefined) {
      value = new Date(parameter.datetimeValue);
    } else if (parameter.boolValue !== undefined) {
      value = parameter.boolValue;
    }
    result[name] = value;
    return result;
  }, {});
}