Working with Hotlists

This page shows how to perform common tasks with hotlists in Google Issue Tracker.

Create a hotlist

When you create a hotlist, you are granted Admin permission and it is private to you by default. You must change the permissions on the hotlist in order for it to be visible to or modifiable by other users.

To create a hotlist:

  1. Open Issue Tracker in your web browser.

  2. Click Create Hotlist, located near the bottom of the left-hand navigation.

    The Create a New Hotlist window appears.

  3. Enter a name for the hotlist.

  4. (Optional) Enter a description for the hotlist.

  5. Click Save.

    The hotlist appears in the left-hand navigation in the Hotlists section.

You can also create a hotlist with the hotlists picker found on an issue page or in a bulk edit, or from your Hotlists Summary page.

Edit a hotlist

You must have Admin permission for the hotlist in order to edit its properties. You have Admin permission for hotlists you create.

To edit a hotlist:

  1. Open Issue Tracker in your web browser.

  2. In the left-hand navigation, find the hotlist you want to edit.

  3. Hover over the hotlist and click the "more" button.

  4. Select Settings.

    The hotlist details window appears.

  5. On the settings page, you can rename the hotlist, add to or modify the description, or change the access control settings.

  6. Click Update.

You can also edit a hotlist from its page of issues by clicking the edit (pencil) icon next to the hotlist name.

Starring a hotlist

You can identify important hotlists by starring them. Starred hotlists also make it easy to add or remove issues.

To star a hotlist:

  1. Open Issue Tracker in your web browser.

  2. In the left-hand navigation, select the hotlist you want to star.

  3. Click the "star" icon.

Add and remove issues

You must have Admin or View and Append permissions to a hotlist to add or remove issues.

To add or remove issues in a hotlist:

  1. Open Issue Tracker in your web browser.

  2. Check the issue that you want to add or remove, or open the issue.

  3. Click the Hotlists picker button in the App bar.

  4. Check or uncheck the box of the hotlist for which you want to add or remove the issue.

  5. Click Apply.

You can use the same hotlist picker to simultaneously add or remove multiple issues to or from a hotlist during a bulk edit.

Set hotlist permissions

You must have Admin permission for the hotlist in order to set permissions for other users and groups.

To set permissions for a hotlist:

  1. Open Issue Tracker in your web browser.

  2. In the left-hand navigation, find the hotlist where you want to change permissions.

  3. Hover over the hotlist and click the drop-down button.

  4. Select Settings.

    The hotlist details window appears.

  5. Click the Access Control tab and grant permissions for the hotlist as required.

  6. Click Update.

Any user or group granted permissions to the hotlist must have a GAIA (Google Accounts and ID Administration) ID. Otherwise, the permission grant fails and you receive a warning bar that reads: Owner [USER_NAME] is not a Gaia account.

Add a hotlist to navigation

You must have Admin, View and Append or View Only permission for the hotlist in order to add it to the left-hand navigation.

To add a hotlist:

  1. Open Issue Tracker in your web browser.

  2. Click the magnifying glass icon next to Hotlists in the left-hand navigation.

  3. Where prompted, search for the hotlist by keywords in its name or description. You can only search for hotlists where you have Admin, View Only or View and Append permissions.

    You can also use owner:[NAME] to search by the name of a user who has Admin permissions to it.

  4. To add a hotlist to the Hotlists section of the left-hand navigation, click the star next to the desired hotlist.

  5. To view the list of issues in a hotlist, click the desired hotlist.

    You can also add the hotlist from the issues page by clicking the star icon located to the left of the hotlist name.

Remove a hotlist from navigation

If you are not the owner of a hotlist, you can remove it from the navigation by unstarring it. If you are the owner, you can remove it by archiving it.

To remove a hotlist from the navigation.

  1. Open Issue Tracker in your web browser.

  2. Find the hotlist you want to remove in the left-hand navigation and open it.

  3. To the left of the hotlist name, click Unstar.

    A confirmation window appears.

  4. Click OK.

  5. If you are the hotlist owner or if you have Admin permissions for the hotlist:

    1. Hover over the hotlist and click the "more" icon.

    2. Select Settings.

      The hotlist details window appears.

    3. Click the Archive hotlist button in the App bar.

    4. Click Ok. This archives the hotlist for all users who had access to it.

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