Project Selection
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Overview
- Review all submitted proposals and decide which ones your org would like to
accept.
- Only proposals with at least one committed mentor can be ranked.
Mentors should not be the primary mentor on more than one project.
- Org Admins rank the proposals, with #1 being their highest priority proposal.
- Don't rank 2 proposals for the same project idea.
- Google allocates a number of projects slots to each organization.
- Based on the number of slots, the top priority proposals will be converted
into accepted projects. i.e. If an org receives 4 project slots, their
proposals ranked 1,2,3 and 4 will become projects
(unless the contributors are selected by multiple organizations.)
FAQ
What is a project slot?
Each accepted proposal will ultimately fill a project “slot”.
How do we decide how many proposals we want to accept?
Organizations will rank the proposals they would like to accept
based on the excellent proposals they have received that have at least one
committed mentor ready to mentor that project.
How does slot allocation work?
Google will review all of the slot requests from each of the orgs and will
distribute a set number of project slots across the orgs. Orgs with a successful
track record (former students reported having a positive experience with the
org) are more likely to receive more slots.
Proposals will turn into projects based on rank. For example, if an org ranked
14 proposals and Google grants 10 slots, the proposals ranked 1-10 will become
the accepted projects for that org.
What happens if we received more slots than we can use?
Google will never give your org more slots than your Org Admins have ranked.
Org Admins should only rank proposals their mentors and community are committed
to mentoring for the program.
We’re a new GSoC org. How do we decide how many slots to request?
We suggest that you rank a conservative number of slots. We regularly hear
from new orgs that mentoring GSoC contributors is more work than expected. Fewer
GSoC contributor projects will help prevent overload -- which is better for the
orgs, mentors and GSoC contributors. Keep in mind, no matter how many slots are
requested, new orgs are often only granted one or two slots in their first year
to ease them into GSoC.
Important Notes about Slot Requests
- The order you rank your proposals will determine which projects are
automatically converted into your accepted GSoC contributor projects.
- If you only need one slot then please only request one slot by ranking only
one proposal.
- Never accept a proposal unless a mentor has had at least one conversation
with the GSoC contributor. Many people can write great proposals, especially
with the help of AI, that doesn't mean they have the skills or drive to be a
great GSoC contributor for your community.
- Do not accept proposals that are just “okay”. You should only be accepting
very good or excellent proposals. A mediocre proposal rarely results in a
successful GSoC project at the end of the summer.
- Do not rank multiple proposals for the same project idea. Both might be
granted and the you will have two participants working on the same thing.
- Please consider your slot requests and your rankings very carefully. Your OAs
are specifying which proposals your org wants to select when they rank them.
Your org can not change your selections after the proposal ranking deadline.
Handling Conflicts
When you are ranking your proposals it is possible another org also is selecting
the same GSoC contributor for their org.
Ranking is taken into account when slots are allocated to projects. The higher
your organization ranks a proposal the more likely your organization will
receive it, in the case another organization also ranks a proposal from the
same contributor. If a tie breaker is necessary, then Google's AI will select
which org will receive the proposal.
If you "lose" the project due to another org ranking it higher, Google will
contact you to see which project you would like to replace that slot with. The
system will automatically select the next ranked proposal (if your org did not
receive all the slots you asked for) but the OA will have a day or so to let
Google Admins know if they would prefer to adjust that project slot to a
different contributor.
Except as otherwise noted, the content of this page is licensed under the Creative Commons Attribution 4.0 License. For details, see the Google Developers Site Policies. Java is a registered trademark of Oracle and/or its affiliates.
Last updated 2024-07-23 UTC.
[[["Easy to understand","easyToUnderstand","thumb-up"],["Solved my problem","solvedMyProblem","thumb-up"],["Other","otherUp","thumb-up"]],[["Missing the information I need","missingTheInformationINeed","thumb-down"],["Too complicated / too many steps","tooComplicatedTooManySteps","thumb-down"],["Out of date","outOfDate","thumb-down"],["Samples / code issue","samplesCodeIssue","thumb-down"],["Other","otherDown","thumb-down"]],["Last updated 2024-07-23 UTC."],[[["\u003cp\u003eOrganizations need to rank submitted proposals, with their top choices receiving the highest ranking.\u003c/p\u003e\n"],["\u003cp\u003eOnly proposals with committed mentors and no duplicate project ideas should be ranked.\u003c/p\u003e\n"],["\u003cp\u003eGoogle allocates project slots to each organization, with highly ranked proposals becoming accepted projects based on slot availability.\u003c/p\u003e\n"],["\u003cp\u003eOrganizations should carefully consider their rankings as they determine project acceptance, with higher rankings increasing the likelihood of securing a desired contributor in case of conflicts with other organizations.\u003c/p\u003e\n"],["\u003cp\u003eIf conflicts arise where multiple organizations rank the same contributor, Google's system and AI will help resolve them, allowing organizations to adjust their selections if needed.\u003c/p\u003e\n"]]],["Organizations review and rank submitted proposals, prioritizing those with committed mentors, ensuring no mentor leads multiple projects. Google allocates project slots based on organizational track records and ranked proposals. Higher-ranked proposals are prioritized for slot allocation, with ties resolved by Google's AI. Organizations should only rank proposals they are committed to mentoring, focusing on high-quality proposals and avoiding duplicate project ideas. If a higher-ranked proposal goes to another org, a replacement can be chosen.\n"],null,["# Project Selection\n\nOverview\n--------\n\n1. Review all submitted proposals and decide which ones your org would like to accept.\n2. Only proposals with at least one committed mentor can be ranked. Mentors should not be the primary mentor on more than one project.\n3. Org Admins rank the proposals, with #1 being their highest priority proposal.\n4. Don't rank 2 proposals for the same project idea.\n5. Google allocates a number of projects slots to each organization.\n6. Based on the number of slots, the top priority proposals will be converted into accepted projects. i.e. If an org receives 4 project slots, their proposals ranked 1,2,3 and 4 will become projects (unless the contributors are selected by multiple organizations.)\n\nFAQ\n---\n\n### What is a project slot?\n\nEach accepted proposal will ultimately fill a project \"slot\".\n\n### How do we decide how many proposals we want to accept?\n\nOrganizations will rank the proposals they would like to accept\nbased on the excellent proposals they have received that have at least one\ncommitted mentor ready to mentor that project.\n\n### How does slot allocation work?\n\nGoogle will review all of the slot requests from each of the orgs and will\ndistribute a set number of project slots across the orgs. Orgs with a successful\ntrack record (former students reported having a positive experience with the\norg) are more likely to receive more slots.\n\nProposals will turn into projects based on rank. For example, if an org ranked\n14 proposals and Google grants 10 slots, the proposals ranked 1-10 will become\nthe accepted projects for that org.\n\n### What happens if we received more slots than we can use?\n\nGoogle will never give your org more slots than your Org Admins have ranked.\nOrg Admins should only rank proposals their mentors and community are committed\nto mentoring for the program.\n\n### We're a new GSoC org. How do we decide how many slots to request?\n\nWe suggest that you rank a conservative number of slots. We regularly hear\nfrom new orgs that mentoring GSoC contributors is more work than expected. Fewer\nGSoC contributor projects will help prevent overload -- which is better for the\norgs, mentors and GSoC contributors. Keep in mind, no matter how many slots are\nrequested, new orgs are often only granted one or two slots in their first year\nto ease them into GSoC.\n\nImportant Notes about Slot Requests\n-----------------------------------\n\n- The order you rank your proposals will determine which projects are automatically converted into your accepted GSoC contributor projects.\n- If you only need one slot then please only request one slot by ranking only one proposal.\n- Never accept a proposal unless a mentor has had at least one conversation with the GSoC contributor. Many people can write great proposals, especially with the help of AI, that doesn't mean they have the skills or drive to be a great GSoC contributor for your community.\n- Do not accept proposals that are just \"okay\". You should only be accepting very good or excellent proposals. A mediocre proposal rarely results in a successful GSoC project at the end of the summer.\n- Do not rank multiple proposals for the same project idea. Both might be granted and the you will have two participants working on the same thing.\n- Please consider your slot requests and your rankings very carefully. Your OAs are specifying which proposals your org wants to select when they rank them. Your org can not change your selections after the proposal ranking deadline.\n\nHandling Conflicts\n------------------\n\nWhen you are ranking your proposals it is possible another org also is selecting\nthe same GSoC contributor for their org.\n\nRanking is taken into account when slots are allocated to projects. The higher\nyour organization ranks a proposal the more likely your organization will\nreceive it, in the case another organization also ranks a proposal from the\nsame contributor. If a tie breaker is necessary, then Google's AI will select\nwhich org will receive the proposal.\n\nIf you \"lose\" the project due to another org ranking it higher, Google will\ncontact you to see which project you would like to replace that slot with. The\nsystem will automatically select the next ranked proposal (if your org did not\nreceive all the slots you asked for) but the OA will have a day or so to let\nGoogle Admins know if they would prefer to adjust that project slot to a\ndifferent contributor."]]
