Proof of Enrollment Instructions

All students are required to submit proof of enrollment in a post secondary school program, including but not limited to: colleges, universities, community colleges, or technical/vocational educational programs.

Please submit your proof of enrollment documentation in English. If your document is not in English, you must also provide a translation to English as one of the pages. Failure to provide a translation of your documentation into English will result in automatic rejection of your form.

Your proposal(s) will not be eligible for consideration by the GSoC orgs unless you have submitted a valid form by the deadline.

Accepted Documents

Any *one* of the following documents is considered acceptable proof of enrollment:

  • A scanned copy of your student identification card showing that you are enrolled as of May 1st, 2017. An expiration date of 2017 or later or another indication of enrollment in the 2016-2017 school year is acceptable. An identification card that only contains the date you started school is not acceptable.

  • A transcript or course list showing the courses you are enrolled in that includes May 1st, 2017. Transcript in .txt format is NOT acceptable.

  • A letter from your college student affairs or admissions office stating that you are enrolled as a student for the time period that includes May 1st, 2017.

  • A letter from your college or university stating that you have been accepted to attend the school for the next semester/grading period starting on or before September 30, 2017.

All documents must clearly show your name and the name of the issuing school. These should match what is entered on the GSoC website. Minor differences are ok.

If you have questions about whether your document is acceptable, don't ask on IRC or on public mailing lists, just upload it to the site. If it is not acceptable, we will ask you to upload a different document within a specified time frame. You will receive an email when your form has been approved.

You can only upload one file. If you need to upload multiple pages, a PDF is suggested. Supported formats are PDF, JPG, PNG. Other file formats will not be accepted.

Examples

Templates

Common Errors

Below are some common errors that will cause your proof of enrollment to be rejected.

  • Letter from school for currently enrolled students
    • INCORRECT: A letter from when you were first accepted into the university (example: 2013)
    • CORRECT: A current letter dated in March 2017 that shows you are enrolled in this school year that includes May 1st, 2017. See template above for guidance.
  • School ID
    • INCORRECT: ID only lists start date as a student and is dated before August 2016
    • CORRECT: Shows valid until date that includes April 2017 (example valid until May 2017 or 2018)
    • CORRECT: Shows valid 2016-2017 school year
  • Letter showing your acceptance into a university program this summer/fall
    • INCORRECT: a letter from when you were first accepted with a date of 2015 or before.
    • CORRECT: a letter that states you have been accepted for the summer or fall 2017 program. This should only be used for students who will be starting university in the near future, not those already taking classes in university.
  • Not providing a translation
    • If your ID card, letter, or transcript is not in English you MUST provide a translation or your form will be automatically rejected. You may translate the form yourself, and must upload the original and translated version.

Rejection Reasons

  • has name mismatch: The name on the document does not match the name you registered on the site with. (Or the school name on the document doesn't match the school name you registered with.) Provide a document that matches the registered name.
  • incomplete: Required fields or other information is missing.
  • invalid dates: The dates on the document do not clearly show enrollment on May 1st, 2017.
  • missing dates: There are no dates on the document or the dates aren't for correct enrollment periods.
  • not a valid form: The document is not one of the acceptable document types listed above.
  • not English: The document is not in English or does not have a sufficient translation.
  • not legible: The document is not readable.
  • not signed: If the document requires a signature, it is missing.
  • other: The document was rejected for a reason not listed above.