# Proof of Enrollment Instructions

All students are required to submit proof of enrollment in a post secondary
academic program as of May 21, 2021 or proof of graduation from such a program
between December 1, 2020 and May 21, 2021. This must match the information you
provide during registration.

You should submit your proof of enrollment documentation in English. **If your
document is not in English, you must also provide a translation to English as
one of the pages**. Failure to provide a translation of your documentation into
English will result in automatic rejection of your form. You may translate the
documentation yourself.

Your proposal(s) will not be eligible for consideration by the GSoC orgs unless
you have submitted a valid form by the deadline shown on
your [dashboard](https://summerofcode.withgoogle.com/dashboard/).

## Accepted Documents

**Any \*one\* of the following documents is considered acceptable proof of
enrollment:**

- A scanned copy of your student identification card demonstrating that you
  will be enrolled on May 21, 2021. If your card does not have an explicit
  date on it, it must indicate in some way that you are enrolled for the 2021
  school year. An identification card that only contains the date you started
  school is not acceptable.

- A [transcript](http://en.wikipedia.org/wiki/Transcript_%28education%29) or
  course list showing the courses you are enrolled in for dates that include
  May 21, 2021. A transcript in .txt format is NOT acceptable. A transcript
  marked "Unofficial Transcript" will suffice from most institutions.

- A letter from your school student affairs or admissions office stating that
  you are enrolled as a student for a time period that includes
  May 21, 2021. This letter must:

  - be on school letterhead
  - display a school seal or logo
  - contain a signature and phone number or email address of a representative from the admissions office
- Proof that you have accepted an offer to attend an eligible post secondary
  academic program for a semester/grading period starting on or before
  September 30, 2021. You must not only include an acceptance offer letter,
  but also show proof that you have accepted the offer.
  The acceptance letter must:

  - be on school letterhead
  - display a school seal or logo
  - contain a signature and phone number or email address of a representative from the admissions office
- Proof that you have graduated from a post secondary academic program between
  December 1, 2020 and May 21, 2021. Examples include:

  - A final transcript showing graduation date
  - An email from admissions/registrars office showing you have successfully completed the program
- Other proof that you are enrolled in a post secondary academic program for
  the first semester/trimester of 2021. There are many different types of forms
  that can show this, but the key is to be sure the proof has your name,
  school name and a recent date on it. Examples include:

  - A semester class schedule or syllabus for this time period
  - A receipt showing you paid for this time period
  - A letter showing your scholarship/financial aid etc. covers this time period

We don't need to see your private information (phone number, grades received,
tuition amount, address, personal ID number, etc.). Feel free to block them out.

*All documents must clearly show your name and the name and address of the
issuing school.* These should match what is entered on the GSoC website. Minor
differences are OK.

If you have questions about whether your document is acceptable, **do not** ask
on IRC or on public mailing lists or GSoC support channels, just upload it to
the site.

Forms will be reviewed in the weeks after the Student Application deadline has
closed. If it is not acceptable, we will ask you to upload a different document
within a specified time frame. You will receive an email when your form has been
approved (or rejected and needs to be fixed).

You can only upload one file. If you need to upload multiple pages, a PDF is
suggested. Supported formats are PDF, JPG, PNG. Other file formats will not be
accepted.

## Examples

Coming soon!

### Proof of Enrollment Template

You may provide this template to your school if they require a sample Proof
of Enrollment Letter:
> (On SCHOOL LETTERHEAD)
>
> <br />
>
> DATE
>
> Attention Google Summer of Code Administrators,
>
> This letter certifies that STUDENT NAME ​is currently enrolled as a
> student at SCHOOL NAME ​for the SEMESTER/GRADING PERIOD/TERM ​from
> START DATE​ until END DATE​.
>
> Signed,
>
> UNIVERSITY REPRESENTATIVE
>
> PRINTED NAME OF SCHOOL'S REPRESENTATIVE
>
> REPRESENTATIVE'S PHONE NUMBER, EMAIL ADDRESS,
> AND MAILING ADDRESS FOR VERIFICATION

## Common Errors

Below are some common errors that will cause your proof of enrollment to be rejected.

- **Letter from school for currently enrolled students**
  - INCORRECT: A letter from when you were first accepted into the university (example: 2017)
  - CORRECT: A current letter dated in April 2021 that shows you are enrolled in this school year that includes May 21, 2021. See template above for guidance.
- **School ID**
  - INCORRECT: ID only lists start date as a student and is dated before August 2019
  - CORRECT: Shows valid until date that includes May 2021 (example valid until June 2021 or 2022)
  - CORRECT: Shows valid 2020-2021 school year
- **Letter showing your acceptance into a post secondary academic program for
  2021 summer/fall**
  - INCORRECT: a letter from when you were first accepted with a date of 2019 or before.
  - CORRECT: a letter that states you have been accepted for the summer or fall 2021 program. This should only be used for students who will be starting university in the near future, not those already taking classes in university.
- **Not providing a translation**
  - If your ID card, letter, or transcript is not in English you MUST provide a translation or your form will be automatically rejected. You may translate the form yourself, and must upload the original and translated version.

## Rejection Reasons

- name mismatch: The name on the document does not match the name you registered on the site with. Provide a document that matches the registered name.
- school name mismatch: school name on the document doesn't match the school name you registered with.
- school name missing: There is no school name on the document.
- incomplete: Required fields or other information is missing.
- invalid dates: The dates on the document do not clearly show enrollment on May 21, 2021 OR show a graduation date prior to December 1, 2020.
- missing dates: There are no dates on the document or the dates.
- not a valid form: The document is not one of the acceptable document types listed above.
- not English: The document is not in English or does not have a sufficient translation.
- not legible: The document is not readable.
- not signed: If the document requires a signature (as do all letters from admissions office), it is missing.
- ineligible school: The school listed is not a post secondary academic program, you can not submit proof of enrollment in high school.
- other: The document was rejected for a reason not listed above.